The Best Fireflies.ai Alternatives in 2026
Fireflies.ai isn't the only option. Here are the best alternatives ranked by features, free plans, and total cost of ownership.
Why Look for Fireflies.ai Alternatives?
Fireflies.ai is the leading AI meeting assistant for teams with CRM integration needs and cross-platform meeting coverage. Otter.ai is the closest direct competitor with a strong free tier and slightly different feature emphasis.
Gong and Chorus are enterprise-level conversation intelligence platforms with deeper analytics but much higher pricing.
For teams needing meeting transcription integrated directly into their primary communication platform, native options within Zoom or Microsoft Teams are also worth considering.
Common reasons to evaluate Fireflies alternatives are preference for Otter.
ai's real-time transcription display during meetings, needing deeper conversation intelligence analytics (Gong, Chorus), wanting transcription integrated directly into Zoom or Teams without a separate bot, budget constraints where a cheaper or free-only option is needed, or specific privacy requirements where a third-party bot joining meetings isn't acceptable.
→ Read our Fireflies.ai review · Fireflies.ai pricing breakdown
Top Fireflies.ai Alternatives
| Tool | Best For | Starting Price | Free Plan | Action |
|---|---|---|---|---|
| Fireflies.ai Current | Sales call recording | Free | ✓ | |
| ClickUp | Team project management | Free | ✓ | |
| Notion | Team wikis and knowledge bases | Free | ✓ | |
| Superhuman | Founders and executives managing high email volume | $30/mo | ✗ |
Detailed Comparison
1. ClickUp
All-in-one AI productivity platform replacing project management, docs, goals, and collaboration tools with a single workspace.
ClickUp is not a meeting transcription tool — it's an all-in-one project management and productivity platform.
The comparison comes up because both Fireflies and ClickUp serve knowledge worker productivity, and ClickUp's Docs and task features can capture meeting notes and action items manually.
For teams that want to capture meeting outputs in their project management system, Fireflies and ClickUp actually work better together than as alternatives: Fireflies generates the transcript and AI summary automatically, and the ClickUp integration pushes action items directly to ClickUp tasks.
Using both tools eliminates the manual step of transferring meeting notes into project management.
2. Notion
All-in-one workspace with AI writing, summarization, and project management built in.
3. Superhuman
AI-powered email client for professionals. Blazing fast, keyboard-driven, AI triage and summarization.
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Frequently Asked Questions
What is the best free AI meeting assistant?
Fireflies.ai and Otter.ai are the two strongest free AI meeting assistants. Fireflies free plan includes unlimited transcription with an 800-minute storage cap. Otter.ai free plan includes 300 monthly transcription minutes. For users with more meetings per month, Fireflies' unlimited transcription (with storage cap) is more practical than Otter's monthly minute limit. Both are meaningfully functional on free plans and support automatic meeting join.
Yes — Zoom has AI Companion, a built-in AI assistant that provides meeting summaries and action items for Zoom meetings specifically. The advantage is no external bot joining the meeting — it's native to Zoom. The disadvantage is it only works within Zoom, whereas Fireflies works across Zoom, Google Meet, Teams, and other platforms. For organizations that use Zoom exclusively, Zoom AI Companion is worth evaluating. For teams using multiple video platforms, Fireflies' cross-platform coverage is a significant advantage.
Yes — Fireflies is particularly valuable for remote and hybrid teams. Remote teams often have more meetings and are more reliant on asynchronous communication to keep everyone aligned. Fireflies enables team members in different timezones to review meeting transcripts of calls they couldn't attend, search historical meeting records to reconstruct decisions made before they joined the team, and maintain complete records of customer and partner conversations regardless of who is available to attend live.
Yes — Fireflies can transcribe in-person meetings by uploading the recorded audio after the meeting. Record the meeting on your phone or a dedicated recorder, then upload the audio file to Fireflies for transcription and AI summarization. This doesn't provide the automatic join convenience of video meetings but extends Fireflies' value to conference room meetings, client visits, and any in-person conversation you record. Quality depends on recording clarity — a clear recording in a quiet room produces results comparable to video call transcription.
Yes — Fireflies Pro plan includes HubSpot integration. After meetings, Fireflies can automatically log the meeting transcript, AI summary, and action items to the relevant HubSpot contact and deal records. This eliminates manual CRM entry after client calls. The HubSpot integration is one of Fireflies' most valuable features for sales and customer success teams using HubSpot as their CRM — post-call workflow automation from a 30-minute task to zero effort per call.
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