Fireflies.ai Pricing in 2026: Plans, Cost & Free Trial
Every Fireflies.ai plan, what's actually included at each tier, and whether the cost holds up against the alternatives.
Fireflies.ai Plans & Pricing
Fireflies.ai has four tiers: a free plan, Pro at $18/seat/month, Business at $29/seat/month, and custom Enterprise pricing.
The free plan covers the core use case — unlimited transcription, AI summaries, and meeting search — with an 800-minute storage limit that works for light meeting schedules.
Pro is the right plan for most professionals: unlimited storage, CRM integration, downloadable recordings, and AskFred AI. Business adds conversation intelligence analytics for team managers. All plans are per seat — each user needs their own account.
| Plan | Price | Best For |
|---|---|---|
| Free | Free | Individuals & light usage |
| Pro Most Popular | $18/mo | Teams & power users |
| Business | $29/mo | Established businesses |
| Enterprise | Custom | Enterprise & custom needs |
Is Fireflies.ai Worth the Price?
The ROI case for Fireflies Pro is immediate and easy to calculate. Consider what meeting documentation currently costs you in time.
A typical knowledge worker attending 5–8 meetings per week spends 30–60 minutes per day on post-meeting tasks: writing summaries, logging action items, updating CRM records, and sending follow-up emails recapping what was decided. That's 2.
5–5 hours per week on meeting documentation overhead. At any professional's real hourly value, even at a conservative $30/hour, that's $75–150/week in time cost. Fireflies Pro at $18/month eliminates most of that overhead.
Summaries arrive automatically within 5–10 minutes of each meeting ending. Action items are extracted and organized without manual effort. For users with CRM integration active, meeting notes log to contact records without touching Salesforce or HubSpot manually.
The math: $18/month vs. $75–150/week in saved time. The payback period is less than one week of regular use. For sales teams, the CRM integration value deserves separate attention.
A sales rep handling 10 client calls per week, spending 20 minutes per call updating CRM records, is spending over 3 hours weekly on CRM data entry. Fireflies Pro handles that automatically.
At a fully-loaded sales rep cost of $60–100/hour, that's $180–300/week in recovered selling time per rep — against $18/month in tool cost.
Sales teams where managers want to review call quality and coach on conversation patterns get additional value from the Business plan's analytics without needing to listen to every recording. For recruiting teams, the value is in interview accuracy.
Interviewers who take notes while talking miss things and introduce recall bias into hiring decisions.
Fireflies has four tiers priced per seat. **Free Plan ($0/seat/month)** The free plan includes unlimited meeting transcription — there's no monthly minute cap on how many meetings get transcribed.
Every meeting Fireflies joins gets a full transcript, AI-generated summary, and action item extraction. Search works across all transcripts. The main limitation is storage: only 800 minutes of meeting content is retained.
When you exceed 800 minutes, the oldest meetings rotate out. For a professional with 3–4 hours of meetings per week, 800 minutes covers about 3 months of history. After that, older meetings disappear.
What free plan does not include: unlimited storage, downloadable audio and video recordings, CRM integrations, AskFred AI, custom vocabulary, or keyword trackers. It's a solid evaluation tool and a permanent free option for light users.
**Pro Plan ($18/seat/month)** Pro is the tier most working professionals should be on. Unlimited storage means no meeting is ever rotated out — your entire meeting history stays searchable indefinitely.
Downloadable transcripts (PDF, TXT, DOCX) and audio recordings let you archive or share meeting content outside Fireflies.
CRM integration automatically logs meeting summaries and action items to Salesforce, HubSpot, Pipedrive, Zoho CRM, and others — no manual data entry after client calls.
AskFred lets you ask natural language questions across your entire meeting archive and get direct answers with transcript references. Custom vocabulary improves transcription accuracy for industry jargon, product names, and technical terms your business uses.
Keyword trackers flag when specific terms appear across meetings. Pro is the right plan for sales reps, account managers, recruiters, founders, executives, and any professional who attends several meetings per week and wants the full Fireflies experience.
**Business Plan ($29/seat/month)** Business includes everything in Pro plus conversation intelligence analytics designed for team managers and leaders.
→ Read our full Fireflies.ai review · Compare Fireflies.ai alternatives
Fireflies.ai Free Trial: What's Included?
Fireflies doesn't use a traditional free trial. Instead, every account starts on the free plan permanently — no time limit, no credit card required, no expiry date.
This is actually a better evaluation structure than a 14-day trial because you can use Fireflies in real meetings over several weeks and form an accurate picture of transcription quality, summary usefulness, and workflow fit before making any payment decision.
Using the free plan effectively for evaluation: connect your Google Calendar or Outlook Calendar during setup so Fireflies joins meetings automatically.
Run at least five or six meetings through Fireflies — including a mix of short internal standups and longer client or strategy calls — before evaluating. The AI summaries improve your evaluation picture more than trying one meeting and deciding based on a single data point.
The natural upgrade triggers from free to Pro are: your meeting storage is approaching the 800-minute cap and you want to retain older meeting history; you need CRM integration to log meeting notes automatically; you want to download transcript and recording files; or you want AskFred to query your meeting archive conversationally.
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Frequently Asked Questions
How much does Fireflies.ai cost per month?
Fireflies.ai pricing is per seat: Free at $0/seat/month, Pro at $18/seat/month, Business at $29/seat/month, and Enterprise at custom pricing. Annual billing typically saves around 20% compared to monthly rates. A team of five on Pro pays $90/month total. Each person who wants their own meeting transcription and AI summaries needs their own seat. The free plan is permanent — no expiry and no credit card required to maintain free access.
Yes. Annual billing on Fireflies Pro and Business saves approximately 20% compared to month-to-month. On Pro, annual billing works out to roughly $14.40/month effective versus $18/month monthly. On Business, roughly $23.20/month versus $29/month. For professionals who've used Fireflies for a few weeks and confirmed it fits their workflow, annual billing is the right choice economically. The full year upfront also simplifies budget planning and eliminates monthly billing overhead. Team plans on annual billing stack the savings across every seat.
Fireflies free plan retains the most recent 800 minutes of meeting recordings and transcripts. When you exceed 800 minutes of stored content, the oldest meetings are rotated out to make room — you lose access to those older transcripts and recordings. For someone with 3–5 hours of meetings per week, 800 minutes covers roughly 2–3 months of history. For heavy meeting schedules (10+ hours per week), the ceiling may be reached in 4–6 weeks. Pro plan removes the storage limit entirely — every meeting is retained indefinitely, and your full meeting archive remains searchable no matter how much content you accumulate.
Yes. Pro plan includes integrations with major CRM platforms: Salesforce, HubSpot, Pipedrive, Zoho CRM, and others. After each meeting, Fireflies automatically logs the AI summary, action items, and transcript link to the relevant contact and deal records. For sales teams and account managers, this eliminates manual CRM entry after every client call — a task that typically takes 15–30 minutes per call. Fireflies also integrates with project management tools (Notion, Asana, ClickUp, Trello) and team communication platforms (Slack) on Pro. Integration setup takes 5–10 minutes per tool.
AskFred is Fireflies' conversational AI that lets you query your entire meeting archive in natural language. Ask 'What did we decide about the Q3 budget?' or 'Has anyone mentioned the Acme Corp contract in the last month?' and Fred searches across all your transcripts to find and surface the relevant moments with direct quotes and timestamps. AskFred is available on Pro and Business plans. For professionals who accumulate significant meeting history — sales reps reviewing past client conversations, executives referencing strategic decisions from months ago — AskFred transforms the archive from passive storage into an active knowledge base. Whether it justifies the Pro upgrade alone depends on how much you reference past meetings, but most Pro users find it valuable within the first week of use.
Fireflies is primarily built for video conferencing platforms — Zoom, Google Meet, Microsoft Teams, Webex, GoToMeeting, and others. It does not connect directly to phone call systems. For phone call transcription, you'd need a separate tool — dedicated sales dialers like Gong, Chorus, or Orum handle phone call recording and transcription natively. One workaround: if you conduct phone calls that you also record externally, you can upload the audio file to Fireflies for transcription and AI summarization. For teams with a mix of video meetings and phone calls, a combination of Fireflies (for video) and a sales dialer with built-in transcription (for phone) is the typical setup.
Yes — Fireflies workspace sharing lets you share specific meeting transcripts with team members in the same organization. You control which meetings are shared and which are private. Shared meetings are fully searchable by anyone in the workspace with access. Sales managers can see reps' client call transcripts. Customer success leads can review team account calls. Interviewers can share candidate interview transcripts with the full hiring team. The Business plan adds team-level dashboard views for managers, making it easier to monitor meeting activity across a team without reviewing individual transcripts one by one.
Fireflies.ai maintains GDPR compliance for EU users, including data processing agreements (DPAs), data subject rights tools, and European data storage options. HIPAA compliance status and associated Business Associate Agreements (BAAs) are available at the Enterprise tier — if you're handling healthcare data or PHI in meetings, verify the current HIPAA certification status directly with Fireflies before deployment. SOC 2 compliance documentation is available for enterprise security reviews. For most business use cases (sales calls, team meetings, recruiting), Fireflies' standard security posture — TLS encryption in transit, AES-256 at rest, role-based access controls — meets professional requirements. Sensitive legal or medical discussions warrant additional review of the current compliance documentation at fireflies.ai.
Otter.ai's pricing: Free (300 transcription minutes/month), Pro ($16.99/month, 1,200 minutes/month), Business ($30/user/month, unlimited minutes). Fireflies: Free (unlimited transcription, 800-minute storage), Pro ($18/seat/month, unlimited storage + CRM). At the free tier, Fireflies' unlimited transcription beats Otter's 300-minute monthly cap for professionals with frequent meetings. At the paid tier, they're comparable in price with slightly different feature emphases — Otter's real-time live transcription display during meetings is a genuine advantage for people who want to follow the transcript as it's generated. Fireflies' CRM integration suite is broader and more mature. The right choice depends on whether you prioritize in-meeting real-time display (Otter) or post-meeting CRM integration and archive search (Fireflies).
Fireflies charges per seat (per user), not per meeting. You pay a flat monthly rate per person regardless of how many meetings they attend. There's no per-meeting fee and no cap on how many meetings get transcribed on Pro or Business — you can attend 50 meetings in a month and pay the same as a month with 10 meetings. The only per-unit pricing applies to storage on the free plan, where the 800-minute cap limits how much history is retained. On Pro and Business, unlimited storage means unlimited meeting history with no per-meeting or per-storage-unit charges.
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